Communications management plan

Communications management plan

Below are the description of all the uses of the working document “Communications management plan”:

“Communications Management Plan” is an output for the process “Plan communications management”.
The communications management plan is a component of the project management plan that describes how project communications will be planned, structured, monitored, and controlled. The plan contains the following
information:
– Stakeholder communication requirements;
– Information to be communicated, including language, format, content, and level of detail;
– Reason for the distribution of that information;
– Time frame and frequency for the distribution of required information and receipt of acknowledgment or
response, if applicable;
– Person responsible for communicating the information;
– Person responsible for authorizing release of confidential information;
– Person or groups who will receive the information;
– Methods or technologies used to convey the information, such as memos, e-mail, and/or press releases;
– Resources allocated for communication activities, including time and budget;
– Escalation process identifying time frames and the management chain (names) for escalation of issues
that cannot be resolved at a lower staff level;
– Method for updating and refining the communications management plan as the project progresses and
develops;
– Glossary of common terminology;
– Flow charts of the information flow in the project, workflows with possible sequence of authorization, list
of reports, and meeting plans, etc.; and – Communication constraints usually derived from a specific legislation or regulation, technology, and organizational policies, etc.
The communications management plan can also include guidelines and templates for project status meetings, project team meetings, e-meetings, and e-mail messages. The use of a project website and project management software can also be included if these are to be used in the project.

“Communications Management Plan” is an input for the process “Manage communications “.
The communications management plan describes how project communications will be planned, structured, monitored, and controlled.

“Communications Management Plan” is an input for the process “Manage Stakeholder Engagement”.
The communications management plan provides guidance and information on
managing stakeholder expectations. The information used includes, but is not limited to:
– Stakeholder communications requirements;
– Information to be communicated, including language, format, content, and level of detail;
– Reason for distribution of information;
– Person or groups who will receive information; and – Escalation process.

This definition was found in the PMBOK V5

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